HR COORDINATOR & ADMINISTRATOR

Job responsibilities and duties:
• Oversee plant facilities developing and maintaining offices & factories premises and equipment;
• Implement and monitor adherence to policies and procedures;
• Develop & maintain infrastructure which brings a feel of comfort and enhances efficiency to all employees;
• Successful implementation of facilities projects (office moves, office relocation, space re-stacks, additional space build out);
• Ensuring smooth operation of the travel management including transport and lodging;
• Assists in preparing specifications for contract services for utility-related maintenance and repair projects that are beyond the capability of the company to perform;
• Assumes responsibility for utility locates for both maintenance and construction-related needs;
• Adherence to security SOP and continuous improvement;
• Manage physical security incidents and crises as they occur and organizing root cause analysis and corrective actions;
• Manage the security intelligence process, vigilance and assess security threats;
• Ensuring that security risks are brought to management’s attention with appropriate advice on mitigation;
• Vigilance, Intelligence, security of man and material of plant and ensure all fire equipment’s are available in working condition;
• Plan and execute specific loss prevention programs to prevent or minimize thefts and losses;
• Training to personnel on security and fire and record keeping;
• Statutory Compliances related to factory;
• Ability to handle multilocational assignment;
• Knowledge in formulating and implementing Pharma SOPs;
• Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds;
• Maintaining harmonious Industrial Relations in the factory;
• Housekeeping;
• Pest Control;
• Travel Management;
• Scrap Management;
• Employee Medical Examination;
• Arrangement of Training Programs;
• Developing maintenance procedures and ensuring implementation;
• Carrying out inspections of the facilities to identify and resolve issues;
• Checking electrical and other systems/supplies of buildings to ensure functionality;
• Plan and oversee all repair and installation activities;
• Allocate workload and supervise upkeep staff (custodian etc.);
• Monitor equipment inventory and place orders when necessary;
• Monitor expenses and control the budget for maintenance;
• Manage relationships with contractors and service providers;
• Keep maintenance logs and report on daily activities;
• Ensure health and safety policies are complied with:
• Talent Acquisition;
• Training & Development;
• Contract Labor Management;
• Facilitating human resources processes;
• Acting as a liaison between employees and insurance providers;
• Resolving benefits-related problems;
• Ensuring the effective utilization of plans related to HR programs and services;
• Administering health and welfare plans, including enrollments, changes, and terminations;
• Creating, updating, and maintaining personnel records, financial records, and other records and databases;
• Maintain corporate safety procedures at all times and comply with access control regulations;
• Keeping evidence of company’s official log book (archive) and taking care of documentation;
• Propose implementation of legal affairs in the organization, support the work of the organization and manage the full range of legal strategies and responsibilities;
• Prepare legal advice on diverse substantive and procedural questions, which may include those related to administration and management, institutions support, procurement and contracts, peacekeeping and other operational matters, separately-administered programs and funds;
• Other tasks given by the Manager or Director.

Required qualifications:
• Previous work experience for at least 3 years in the position of Human Resources, legally affairs and administration management;
• Completed highly educated in the field of human resources, business administration, economics, law or similar social sciences;
• Excellent knowledge of English and Albanian language;
• Excellent knowledge of MS Office;
• Excellent communication skills;
• Driver’s license category.

Personal profile:
• Excellent interpersonal skills, analytical and problem solving skills, decision making skills, attention to detail and high level of accuracy, very effective organizational skills;
• Effective written communications skills;
• Computer skills including the spreadsheet and word-processing programs and e-mail at a highly proficient level;
• Stress management skills;
• Time management skills.